Profiles
Profiles are where users can set and apply rules to devices and assign them to classes. There are two types of profiles, similar to devices:
BYOD Profile: Specifically designed for BYOD (Bring Your Own Device) devices.
SOD Profile: Specifically designed for SOD (School-Owned Device) devices.
For example, if a class includes a mix of BYOD and SOD devices, users will need to assign both BYOD and SOD profiles to the class to manage all types of devices effectively.
To create a new profile and apply rules to the devices, follow the steps below.
Click on the "Profiles" tab.
Click on "Add a new profile."
3. Write the profile name.
4. Choose the device type. Note that if you want to monitor a BYOD device, your profile needs to be a BYOD profile too. The same goes for SOD profiles.
5. Click on “Let’s start.”
6. The first rule to set up is the Smart App Rules. This feature helps the school manage application usage based on the devices' operating systems. Admins can:
Block Unsuitable Apps: Prevent access to specific apps deemed inappropriate.
Exempt Apps from Screen Time Limits: Allow certain apps to bypass screen time restrictions.
Limit Application Usage: Restrict the duration a student can use a particular app
(Note: This feature is not available for Apple devices).
To configure Smart App Rules, choose the operating system based on the paired devices and set the appropriate rules.
Turn on the switch under the Always Allowed column for apps that shouldn't follow screen time limits.
Turn on the switch under the Always Blocked column for apps that should always be blocked.
Click Add under the App Limits column, specify the duration, and click Save.
7. Once everything is done, press "Continue."
The next rule is Safe Search. This feature enables the school to block inappropriate keywords and allow suitable ones for the students. There are several categories, including thousands of keywords the students might come across.
To set Safe Search rules:
Scroll and choose the keyword category that needs to be blocked.
To manually block or unblock certain keywords, the user can select "Add exception(s)." Now, they can write the keyword, select whether they want to allow or block it, and press "Add." Do this with all the words that must be added.
Click "Save" once everything is done.
Select "Continue."
Web Filter works similarly to Safe Search, but the focus is on websites and URLs. The steps are identical to setting Safe Search rules; the only difference is that when adding exceptions, the users need to provide a URL.
Screen Time helps the school manage screen time and limit the amount of device usage. To restrict the screen time using profiles, the user can set a time range and specify a usage duration limit, which is applied during that time range.
By clicking "Finish," an overview of the profile is presented, allowing the user to review and confirm all the settings. After verifying the details, the profile needs to be assigned to a class. This ensures that all devices within that class adhere to the rules specified in the profile, based on their ownership type.
Profile rules function based on the agent installed on the student's device. Therefore, it is crucial that the agent app is installed correctly and that all required permissions are fully granted. This ensures that the profile rules are applied effectively and the device is monitored as intended.
For further assistance, please contact Trio Education's support team.