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Groups

Learn how to manage different sections in Groups on Trio Business.

Updated over 2 weeks ago

In enterprise environments, user segmentation is critical for enforcing policy compliance, managing access rights, and enabling scalable administration. Trio supports this requirement through the User Group feature under the Directory module. This feature enables administrators to define, configure, and control logical sets of users, with support for static assignment and dynamic rule-based membership.

Core Structure of User Groups in Trio

A user group in Trio acts as a control boundary for centralized user management. It can be defined by department (e.g., Design, Engineering), role (e.g., Admins, Contractors), or any organizational structure necessary for IT operations. The group entity is configured through a three-step process:

  1. Group Details
    Each group must be uniquely named and can optionally include a description. This metadata assists in identification and administrative clarity.

  2. Membership Controls
    Administrators select one of two membership modes:

    • Static: Manual inclusion and removal of users. This mode is ideal for fixed teams or high-control environments where automation is not required.

    • Dynamic: Automated membership based on directory rules or user attributes. This enables adaptive group composition aligned with changes in identity provider platforms.

  3. User and Directory Assignment
    The system provides a searchable interface for selecting users and linking external identity providers such as Google Workspace or Active Directory. The sync status for each directory is visually indicated, ensuring administrators do not attach users from disconnected sources.

Operational Benefits

Implementing structured user groups in Trio offers several advantages:

  • Policy Targeting: Security and device compliance policies in Trio can be scoped to specific groups. This allows fine-grained control over configurations such as password enforcement, application restrictions, or network usage.

  • Access Management: Integrating user groups with identity providers ensures that only authorized personnel have access to protected services and endpoints.

  • Audit and Monitoring Efficiency: Activity logs, MFA compliance, and software usage statistics are easier to track and report on when users are segmented into meaningful groups.

  • Automation at Scale: Dynamic membership rules reduce manual overhead in environments with high user churn or frequent organizational restructuring.

Why Groups Matter in a Device Management Framework

Without user groups, administrative operations would have to be executed on a per-user basis, making the system prone to inconsistency, human error, and operational delay. User groups ensure configuration consistency and serve as a key abstraction layer between policies and users. In regulated industries, groups also provide an audit-ready structure for demonstrating compliance alignment.

Conclusion

User Groups in Trio are not just a structural convenience—they are foundational to secure, scalable, and maintainable device and user lifecycle management. By leveraging static and dynamic assignment models, integration with directory services, and visibility into MFA and user states, administrators gain precise control over their organizational environment.

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